Graduate Talent Acquisition Assistant

Withersworldwide

Job title: Graduate Talent Acquisition Assistant

Reports to: Global Head of Talent Acquisition & Diversity and Senior Talent Acquisition & Diversity Advisor

Office: London

About Withersworldwide:

Withersworldwide has been acting for successful individuals, businesses and institutions for 125 years. We advise clients on their business, personal and philanthropic needs both at home and abroad. In this fast moving and increasingly regulated world the need for integrated and timely advice has never been more urgent.

We are recognised as the leading international law firm for successful people. With offices in Europe, Asia, the United States and the Caribbean we provide coverage across the world that other law firms focussed on the individual cannot. We have represented 70% of the Top-100 ‘Sunday Times Rich List’, as well as a significant number of people listed in the US (Forbes) and Asian (Hurun) Rich Lists.

The firm consists of three global legal Divisions: Business; Dispute Resolution and Private Client & Tax. Each Division is headed by a Divisional CEO and Divisional Operating Officer, working with the CEO of the global firm.

What are we looking for?

We are looking for a professional, highly organised graduate to join our busy Recruitment team.  You will be a team player with excellent communication skills and an ability to win the confidence and respect of others.  The ideal candidate will be able to work methodically and effectively under pressure while being reliable, enthusiastic and approachable.

Area of focus and responsibilities

Graduate Recruitment:

• Assessing and shortlisting online vacation scheme and training contract applications
• Coordinating vacation scheme and training contract interviews
• Coordinating our vacation schemes and assessment centres
• Developing and maintaining relationships with candidates throughout the recruitment process
• Providing interview feedback to successful/unsuccessful candidates
• Administrative organisation of the graduate recruitment process including liaising with candidates to arrange interviews, compiling interview packs, updating process tracking documents and systems, room bookings, catering, greeting candidates and processing expenses/invoices
• Assisting with the new joiner Trainee process, including preparation of offer paperwork, background checks and Right to Work checks
• Booking, organising and attending law fairs with Partners and Trainees
• Running our Open Day events
• Assisting with maintaining all electronic HR files, including scanning and filing documents
• Updating and proofreading directory entries
• Running the Withers social media channels (Instagram/Twitter/Facebook)
• Assisting with ad hoc project work and events as required

Lateral Recruitment and Diversity:

• Assisting the wider recruitment team with arranging interviews and administering tests for lateral fee earner and business services roles
• Assisting the global partnership recruitment team on the partner recruitment process
• General administration including processing invoices and assisting with budget tracking
• Responding to enquiries through our recruitment mailbox
• Assisting the wider recruitment team with diversity schemes and initiatives (further information on these can be found on our website)
• Assisting with ad hoc project work and events as required

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical skills and experience:

§  Educated to degree level, or equivalent

§  Must have excellent IT skills

§  Experience working in a professional services organisation in a similar role that covers the majority of the areas above would be ideal

Interpersonal skills:

§  Flexible approach and a strong desire to provide an outstanding service to clients both internally and externally

§  Strong interpersonal skills as well as oral and written communication skills

§  Smart, calm and professional manner

§  Keen attention to detail and able to organise effectively, with a sense of urgency

§  A good team player, reliable, enthusiastic and have total discretion

§  Proactive, energetic and enthusiastic with high professional standards

§  Able to work on own initiative and be self sufficient

§  Interested and involved in the work

§  Able to multi-task

§  Can deal with a high volume of work

§  A commitment to support others

The Essentials:

§  9.30am to 5.30pm but flexibility is a must

§  12 week probation period

§  4 week notice period

§  Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on site café and more

Information for Recruitment Agencies

We endeavour to recruit and fill vacancies directly. However, when we do need to engage with agencies, we operate a preferred supplier list ('PSL') and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is our policy to provide equal opportunities for all employees/prospective employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability