Temporary Records Analyst

SUMMARY:  The Records Analyst contributes to a team responsible for supporting the firm's operational needs and records management strategy. Provides front line assistance to end users for all Records requests.  Assists in processing incoming information; sorts, classifies and codes material for integration into systems or into storage areas.  Retrieves/references information regarding records for users.

ESSENTIAL DUTIES: 

• Take in, respond to and process or escalate departmental requests
• Maintain, process or relay departmental requests of all kinds
• Create files, both physically and within Records Management System (RMS)
• Sort, classify and code material for filing
• File client documents and records onsite or code for archive storage
• Arrange for pick-ups and deliveries with archive facilities
• Maintain Vital Documents to ensure compliance with firm policies
• Maintain accurate circulation of records
• Perform assigned tasks that support the organization’s legal hold process
• Facilitate the disposition of records, in accordance with retention policy and established procedures
• Ensure proper records security by following established procedures to control access and protect custodial information
• Assist in various Records-related projects as necessary or directed
• Perform periodic audits/inventory scans of offices and file locations
• Ensure adequate levels of supplies are maintained for records service needs
• Assist secretaries and attorneys with scanning physical documents as needed
• Perform other job related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Exercise independent judgment
• Exhibit superior initiative
• Significant attention to detail
• Must possess good problem solving skills and a calm and focused attitude
• Excellent written and verbal communication
• Proficiency in MS Office suite (Word, Excel, etc.)
• Recognize and correct data entry errors
• Perform repetitive tasks over sustained periods of time (file shifts, file moves)
• Regularly lift, rearrange and carry materials weighing up to 40 pounds
• Experience with RMS and DMS (Document Management Systems) strongly preferred

EXPERIENCE AND EDUCATION REQUIRED

• 1-3 years working in an administrative, records and information management, or similar field. Law or professional services firm experience highly desired.
• High school diploma required; Bachelor’s Degree preferred