Billing Assistant (12 month FTC)


Fixed Term - Full Time



Job Role


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Job title: Billing Assistant, 12 month maternity cover

Reports to: Billing Supervisor and Revenue Control Manager

Location: London


What are we looking for?

We are looking for a personable and accurate Billing Assistant to efficiently and effectively work within the billing team on a 12 month contract.

The ideal candidate will have experience working in a professional services environment, ideally in a law firm, have experience with Elite Enterprise or 3E, and have some VAT knowledge.  You will inspire confidence and be an excellent communicator at all levels, while being organised and accurate with good attention to detail.


Areas of focus and responsibilities

  • Managing a busy inbox efficiently and effectively as queries arise
  • Processing bills in Elite Enterprise and soon 3E.
  • Processing write offs as directed by Partners
  • Processing of requested time splits and other time adjustments
  • Liaising with secretaries, Billing Executives and Matter Supervising Partners
  • Matter maintenance using Intapp matter changes such as amending charge out rates, VAT setups etc.
  • Reconciling and recording of third party invoices
  • Reclaiming VAT for counsel fee invoices
  • Processing daily payment runs for third party invoices


This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.


Technical skills and experience required

  • Education to minimum 5 GCSE (or equivalent) grade 'C' or above.
  • A minimum of 2 years billing experience in a professional services firm using Elite or a similar accounting package.
  • Some VAT Knowledge
  • Experience with 3E is preferable


Person specification

  • Good communicator with high levels of interpersonal skills
  • Organised and accurate with good attention to detail
  • Uses initiative
  • Adaptable
  • Demonstrable team player, with flexible attitude and approach to work and work colleagues
  • Calm and  works well under pressure
  • Flexible and willing to work extended hours as and when required (particularly at month end peak billing time)


The Details

  • 9.30am to 5.30pm but flexibility is a must, particularly during billing week
  • 12 month maternity cover
  • 12 week probation period
  • 4 week notice period
  • Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on site café and more


About Withersworldwide

Withersworldwide has been acting for successful individuals, families and institutions for over 100 years.

We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot.  We have represented 42% of the Top 100 in The Sunday Times Rich List, 25% of the US Top 100 Forbes Rich List, 30% of the Top 20 Hong Kong billionaires in the Forbes World's Billionaires list and over 20% of the Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.


Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

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