Accounts Payable Assistant (8 month FTC)

Type

Fixed Term - Full Time

Location

London

Job Role

Finance



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Job title: Accounts Payable Assistant (8 month contract)

Reports to: Senior Accounts Payable Assistant and the Assistant Financial Controller

Location: London

 

What are we looking for?


We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our busy Finance team. This role is key to maintaining and improving the overall health of the Firm through the delivery of effective Accounts Payable services, making improvements to current processes, while maintaining the day-to-day Accounts Payable function.

Areas of focus and responsibilities

  • Receive and check invoices.
  • Input invoices in multi-currency Practice Management System (Elite Enterprise/Elite 3E).
  • Apply the correct VAT treatment to transactions processed through the Purchase Ledger.
  • Process credit card transactions.
  • Process foreign expert fees
  • Process supplier invoices on mass via file imports into Elite.
  • Process backup reports after data entry.
  • Ensure major creditor accounts are reconciled and that payment is made according to these reconciliations.
  • Pay invoices electronically via the firm's online HSBC banking platform – Faster Payments, BACs, CHAPS.
  • Ensure payments are allocated in a timely manner to facilitate bank reconciliations.
  • Forecast payment amounts for inclusion in the Firms cash flow forecasting model.
  • Reconcile Partner current accounts.
  • Identify areas of inefficiency, suggest and implement improvements.
  • Document processes.
  • Liaise with counterparts in the Firm’s other offices.
  • Maintain and create accurate vendor records (payment terms, bank account details, etc.).
  • Assist the Financial Accounts team with bi-annual Payment Practice reporting.

 

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

 

Skills and experience

  • Educated to a minimum 5 GCSE grade ‘C’ or equivalent .
  • Previous experience in a professional services environment desirable.
  • Solid experience (e.g. 3 years plus) of accounts payable and maintaining general ledgers.
  • Experience of working with Elite Enterprise and/or Elite 3E desirable.
  • Good communicator with high levels of interpersonal skills.
  • Organised and accurate - paying attention to detail.
  • Capable of keeping up with day-to-day tasks while improving overarching processes.
  • Can deal with a high volume of work and work well under pressure.
  • Uses initiative and can be self-sufficient.
  • A positive, committed and ‘can-do’ attitude.
  • A good team player with the ability to be flexible and willing to help others when necessary.

 

The Essentials 

  • Fixed term contract until end of July 2022 (approximately an 8 month contract depending on start date)
  • Monday to Friday, 9:30 am to 5:30 pm; however flexibility is necessary during busy periods
  • 12 week probation period
  • 4 week notice period
  • Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on site café and more.

 

 

About Withers Worldwide

 

Withersworldwide has been acting for successful individuals, families and institutions for over 100 years.  We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot.  We have represented 70% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List, and 35% of Forbes Asia's Richest Families list.

 

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

 

Equal Opportunities Employment Statement

It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.



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