Front of House Coordinator/ Receptionist

SUMMARY:

Under the general direction of the Office Managing Partner and Office Manager, the Front of House position is responsible for increasing attorney effectiveness by providing administrative support, information management, and by representing the attorneys to clients and others. 

PRIMARY FUNCTIONS: 

• Welcomes and receives guests and clients by greeting them in person or on the telephone.
• Sign for and distribute deliveries; answers or directs inquiries to appropriate person.
• Schedules meetings for San Francisco office and other Withers Bergman offices through the global hospitality software and arranges conference rooms.
• Schedules visitor offices as needed.
• Maintains meeting rooms; monitors relevant supplies and facilitates use of Videoconference and other Audio Visual equipment.
• Maintains client confidence by keeping client/attorney information confidential.
• Performs other job related duties as assigned and assists attorneys when needed (e.g., ordering supplies, assisting with mail and FedEx).

SPECIFIC SKILLS REQUIRED:

• Professional demeanor; ability to represent the attorneys to clients and others.
• Solid command of the English language including excellent spelling, grammar, punctuation, form and style.  Ability to compose correspondence as needed.
• Strong communication skills: the ability to express self effectively, both orally and in writing.
• Interpersonal skills: the ability to establish effective working relationships with colleagues.
• Strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel and Outlook.
• Ability to prioritize and multitask effectively.
• Ability to work both as a team as well as independently.

EXPERIENCE REQUIRED:

• 2+ years as an administrative professional is required, preferably in a law firm, though experience in other professional service industries (engineering firms, accounting firms, architectural firms, etc.) is also acceptable.

EDUCATIONAL REQUIREMENTS:

• Bachelor’s Degree preferred.