Front of House Coordinator

Type

Permanent - Full Time

Location

San Francisco

Job Role

Operations



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Summary 
 
Under the general direction of the Office Managing Partner and Office Manager, the Front of House position is responsible for increasing attorney effectiveness by providing administrative support, information management, and by representing the attorneys to clients and others.  
 
Primary Functions 
 
Welcomes and receives guests and clients by greeting them in person or on the telephone.
Sign for and distribute deliveries; answers or directs inquiries to appropriate person.
Schedules meetings for San Francisco office and other Withers Bergman offices through the global hospitality software and arranges conference rooms.
Schedules visitor offices as needed.
Maintains meeting rooms; monitors relevant supplies and facilitates use of Videoconference and other Audio Visual equipment.
Maintains client confidence by keeping client/attorney information confidential. 
Performs other job related duties as assigned and assists attorneys when needed (e.g., ordering supplies, assisting with mail and FedEx).
 
 
Specific Skills Required 
 
Professional demeanor; ability to represent the attorneys to clients and others.
Solid command of the English language including excellent spelling, grammar, punctuation, form and style.  Ability to compose correspondence as needed.
Strong communication skills: the ability to express self effectively, both orally and in writing.
Interpersonal skills: the ability to establish effective working relationships with colleagues.
Strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel and Outlook.
Ability to prioritize and multitask effectively.
Ability to work both as a team as well as independently.
 
Experience Required
 
2+ years as an administrative professional is required, preferably in a law firm, though experience in other professional service industries (engineering firms, accounting firms, architectural firms, etc.) is also acceptable.
 
Educational Requirement
 
Bachelor’s Degree preferred.
 
 
About Withersworldwide
 
Law.com International's Law Firm of the Year 2021
 
For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 18 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 
 
 
COVID – 19 Vaccination Policy
Withers Bergman LLP requires all new hires to provide proof of being fully vaccinated against COVID-19 as a condition of employment.  Reasonable accommodation(s) based on medical or religious grounds will be provided to qualified candidates.  Candidates will be required to verify their vaccination status only after a conditional offer of employment is made.  Applicants should not provide information about their vaccination status or need for accommodation prior to receiving a conditional offer of employment.
 
 
Equal Opportunities Employment Statement 
Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.  The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.
 
If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.
 
 
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