Administrative Assistant

The Role

The Administrative Assistant position at Withers Bergman LLP provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner.  This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm.   Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. 

Areas of Focus and Responsibilities

• Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
• Assist with client file opening, conflict checks,  and other processes related to onboarding new clients and opening new matters
• Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
• Prepare letters and enclosures
• Prepare and submit expenses using Chrome River
• Photocopy, scan, and print documents
• Review and proofread documents
• Scan/e-file documents
• Assist with maintaining e-files and hard copy filing
• Provide Notary and witness services
• Assist other team and support departments
• Additional duties as required

Skills and Attributes

• Excellent written and verbal communication skills
• Ability to prioritize and multitask effectively
• Organized and detail oriented
• Strong knowledge of Word, Outlook, Excel
• Flexible attitude, enthusiastic and self-motivated
• Ability to work as part of a team as well as independently
• Able to adapt to changing priorities
• Flexibility to work overtime as requested/needed

Experience Required

• Client service or administrative support experience desired.
• Commissioned Notary desired.

Education Requirements

• Bachelor’s Degree strongly preferred, high school degree or equivalent required.

About Withersworldwide

Law.com International's Law Firm of the Year 2021

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 18 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 

COVID – 19 Vaccination Policy

Withers Bergman LLP requires all new hires to provide proof of being fully vaccinated against COVID-19 as a condition of employment.  Reasonable accommodation(s) based on medical or religious grounds will be provided to qualified candidates.  Candidates will be required to verify their vaccination status only after a conditional offer of employment is made.  Applicants should not provide information about their vaccination status or need for accommodation prior to receiving a conditional offer of employment.

Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.  The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.

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