Administrative & Corporate Secretarial Assistant

Type

Permanent - Full Time

Location

Singapore

Job Role

Administrative Assistant



Apply Now

Withers KhattarWong LLP

Job title: Administrative & Corporate Secretarial Assistant 

Location: Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP is amongst the largest international law firm in Singapore.  We are a fully integrated global law firm with lawyers located across five continents in 18 offices.

Our broad global platform allows us to guide clients through the legal challenges inherent in the ever-changing international landscape. As our client, you will receive quality advice on diverse legal and tax issues through the services of one law firm with a single communication.

Internationally, we have made a reputation for ourselves as the leading law firm for private capital; our clients include public and private companies founded by successful families, MNCs, financial institutions, international brands, family offices and HNWIs, charities and not-for-profit organisations, amongst others. We pride ourselves for our role in helping our clients achieve success.

The team

Our Singapore and London offices have full company secretarial ('CoSec') teams which provide expert services to support clients both directly and indirectly through the various teams and departments within the Firm.

In Singapore, the team is an integral part of our large corporate and private client practices.  They provide company secretarial services to our private and publicly listed clients owned by the Firm's ultra-high net worth and corporate client base. 

What are we looking for?

We are looking to recruit an experienced Assistant to join the Withers KhattarWong Corporate Secretarial team.  The role will at times be demanding and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated, resourceful and can prioritise, multi-task and work effectively under pressure.  You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Areas of focus and responsibilities

Administration 

  • Working with the Compliance team to open and close file matters
  • Assisting to generate invoices
  • In charge of the digitalisation of all physical documents into the firm's virtual workspace
  • Assisting with the data entry of clients' information into the practice software
  • Follow up with clients on collection of outstanding payments
  • Assisting with the redirection of clients' mails
  • Providing overall administrative support to the team

Corporate Secretarial

  • Assisting with the preparation of board resolutions and minutes
  • Maintaining the registers and minutes book records
  • Assisting with the submission of filings to ACRA and IRAS

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical skills and qualifications

  • High technical competency with the ability to use your initiative to adapt, be comfortable with driving change and to think laterally
  • You will of course be organised and enjoy paying attention to detail
  • Logical thinker with good problem-solving skills  
  • Passionate and enthusiastic about providing exceptional client service
  • Excellent communication skills and high levels of interpersonal skills
  • The ability to stay calm under pressure
  • Enjoy being a team player, with a flexible and can-do attitude and approach
  • Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure
  • Experience in the professional services sector is desirable but not a must

About Withersworldwide

Withersworldwide has been acting for successful individuals, families and institutions for 125 years.  We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot.  We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.



Apply Now