Apprentice Administration Assistant (Business Division)

Job title: Apprentice Administration Assistant

Reports to:   Departmental Supervisor (DS)

What are we looking for?

We are looking for an efficient and methodical individual to provide general administrative support to the firm.  This role would suit an enthusiastic and pro-active person, who is keen to learn and develop their administration experience in a top international law firm.  You will ideally be educated to GCSE standard (or equivalent) Maths and English (minimum) and you will have a positive, can-do attitude. 

Skills and attributes

• Good written and verbal communication skills
• The ability to manage self and prioritise workload effectively, with the ability to multi-task
• Organised and accurate with a high level of attention to detail
• Computer literate
• Flexible attitude, enthusiastic and self-motivated
• Commitment to support others
• Ability to use own initiative
• Excellent timekeeping
• Good work ethic

Areas of focus and responsibilities

• General administrative support to relevant  division
• Assist with client file opening, conflict checks  and related processes
• Assist with the monthly billing process, including producing billing guides, transferring time and creating pdf bill packs
• Preparing finance forms
• Preparing letters and enclosures ready for post, including couriers
• Photocopy, scan and print documents using the photocopiers/multi-functional devices (MFDs)
• Scan/e-file documents where required
• Assist with keeping e-files (and, occasionally, hard copy filing) up-to-dateData entry using the firm's client relationship management system, InterAction (ie entering details from business cards)
• Input information into Excel spreadsheets
• Assist other teams  or support departments
• Any other ad hoc duties as required

The Essentials

• 9.30 – 5.30pm
• Educated to minimum GCSE standard – grade C or above
• 12 week probation period
• 4 week notice period
• Benefit package including pension, private medical, Denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café plus more

About Withers

Withers has been acting for successful individuals, families and institutions for over 100 years. We advise clients on their business and personal legal needs both at home and abroad. In this fast moving and increasingly regulated world the need for integrated and timely advice has never been more urgent.

We are recognised as the only international law firm for successful people, their families, their businesses and their philanthropic work. With offices in Europe, Asia, the United States and the Caribbean we provide coverage that other law firms focussed on the individual cannot.  We continually look for opportunities to ensure we are based in the same locations as our clients and their wealth. We have represented 36% of the Top-100 ‘Sunday Times Rich List’, as well as a significant number of people listed in the US (Forbes) and Asian (Hurun) Rich Lists.