Office Services Clerk

Overview

Under the general direction of the Office Manager, this role is responsible for providing clerical support and office maintenance tasks.   

Essential duties and responsibilities

• Provide clerical support including, but not limited to, photocopying, sending and distributing faxes, sorting and distributing mail, operating binding machine, retrieving documents to be shredded, and operating postage machine including ordering postage and keeping log of postage usage.  As necessary, deliver outgoing mail to the post office and to express courier service locations, and provide local messenger services.
• Act as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines.
• Maintain log of incoming and outgoing faxes and submit log to accounting for proper billing.
• Order and stock supplies for the office, kitchen, meeting rooms, and visitor locations.  Maintain copy/supply room stock and inventory stock to maintain adequate level of supplies.  Verify packing slips for receipt and delivery forwarding receipts to Office Manager.
• Set-up furniture and conference room configuration.
• Provide beverages for meeting rooms and arrange lunches upon arrival from caterers.
• Coordinate with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set-up and clean-up.
• Maintain kitchen areas including daily cleaning of all counters and emptying, loading, and running dishwasher when necessary.
• Maintain office furniture and equipment, providing light repairs and movement of furniture.  Assist with office moves and transfers.
• Replace printer toner cartridges.
• Travel to outside vendors as necessary to obtain materials and supplies or complete projects.
• Establish working relationships with outside vendors and service providers.
• Other duties as required or assigned by supervision.

Key skills and Experience

• Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style.
• Interpersonal skills: the ability to establish effective working relationships with colleagues.
• Ability to prioritize and multitask effectively.
• Ability to work both as a team as well as independently.
• Ability to push and pull packages weighing up to 30 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
• Must have flexibility for overtime before or after normal work hours.

Experience and Education Required

• High school diploma required.
• Prior office services experience preferred.

About Withersworldwide

Law.com International's Law Firm of the Year 2021

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 18 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 

COVID – 19 Vaccination Policy

Withers Bergman LLP requires all new hires to provide proof of being fully vaccinated against COVID-19 as a condition of employment.  Reasonable accommodation(s) based on medical or religious grounds will be provided to qualified candidates.  Candidates will be required to verify their vaccination status only after a conditional offer of employment is made.  Applicants should not provide information about their vaccination status or need for accommodation prior to receiving a conditional offer of employment.

Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.  The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.