Learning and Development Administrator


Permanent - Full Time



Job Role

Human Resources

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What are we looking for?

We are looking for a bright, proactive and confident administrator to join our busy Learning and Development team.  Ideally you will be a graduate with at least one year of administration experience within an HR or L&D function, within a professional services organisation.  You will be PC literate and comfortable with Microsoft office applications. Experience of using a Learning Management System would be an advantage too.

Working alongside the L&D Assistant, the purpose of this role is to assist the L&D Manager with all aspects of implementing and maintaining the L&D programme for various audiences within the firm.

This is a great opportunity for an enthusiastic individual to gain varied, hands-on experience in a supportive and professional team.  Excellent attention to detail and organisational skills are essential, together with first class written and verbal communication skills.

Areas of focus and responsibilities

  • Administrating internally run courses
  • Assisting in ensuring smooth running of the courses on the day including meeting with trainers and acting as contact point for attendees
  • Arranging internal rooms and/or online meetings in which to hold courses
  • Ensuring all materials are prepared for attendees
  • Maintaining the attendance record for training sessions and requesting participant feedback
  • Creating and maintaining the global training schedule
  • Maintaining intranet pages with training information and links to register for courses
  • Building relationships with external suppliers and managing relationships
  • Sourcing and liaising with external venues for off-site training programmes where appropriate
  • Liaising with external training providers and other departments regarding course dates and materials
  • Liaising with other offices on any training related matters including making accommodation and travel arrangements where necessary
  • Processing invoices and ensuring appropriate payment is made out of the relevant budget.
  • Maintaining a record of invoice and credit card spend and processing credit card reconciliations.
  • Providing knowledge lawyers with monthly budget reports.
  • Maintaining an up-to-date e-filing system and ensuring all training records are kept up to date
  • Dealing with telephone and email requests and ad hoc enquiries where possible
  • Managing administration of all professional memberships and external training course bookings
  • Providing new joiners with relevant induction eLearning links and responding to any queries
  • Supporting the L&D team with general administration, including monitoring email inboxes, taking minutes at team meetings and general admin related to the Learning Management System.
  • Monitoring the HR team's email inbox one day a week. Liaising with HR generalists and HR rewards team to complete requests.
  • Liaising with language lesson agency to onboard new students for language lessons
  • Working with the L&D Manager to coordinate the Management Essentials programme for Business Services managers
  • Working with the Senior L&D Advisor to coordinate the Junior Associate Development Centre
  • Planning and coordinating the trainee induction for London and Hong Kong trainees, including training sessions and social events.
  • Coordinating all PSC courses for trainees and ensuring trainees achieve their training requirements for qualification
  • Planning the NQ induction schedule and coordinating sessions and social event.
  • Ad hoc project work

Skills and experience required

  • Can work to deadlines and under pressure
  • Ability to use own initiative and carry out duties with minimum supervision but also willing to participate fully within a cohesive and supportive team environment
  • Strong attention to detail and ability to check own work
  • Adaptable, flexible and enthusiastic
  • Reliable and well organised

The Essentials

  • 9.30am to 5.30pm but flexibility is a must
  • 12 week probation period
  • 4 weeks’ notice period
  • Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café plus more.

About Withers Worldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future, and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.


Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

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