Graduate Talent Acquisition Assistant

About Withersworldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

What are we looking for?

We are looking for a professional, highly organised Graduate Talent Acquisition Assistant to join our busy Talent Acquisition team.  You will be a strong team player with excellent communication skills and an ability to win the confidence and respect of others.  The ideal candidate will be able to work methodically and effectively under pressure while being reliable, enthusiastic and approachable.

Area of focus and responsibilities

• Running the firm's vacation schemes, assessment centres and various open days
• Assessing and shortlisting online vacation scheme and training contract applications
• Administer online assessments
• Coordinating vacation scheme and training contract interviews
• Being the first point of contact for internal and external clients
• Developing and maintaining relationships with Partners and candidates throughout the recruitment process
• Administrative organisation of the graduate recruitment process including liaising with candidates to arrange interviews, compiling interview packs, updating process tracking documents and systems, room bookings, catering, greeting candidates and processing expenses
• Providing feedback to candidates
• Booking, organising and attending law fairs
• Updating and proofreading directory entries
• Running the firm's work experience programmes (for example, PRIME and 10,000 Black Interns)
• Running the Withers social media channels (Instagram/Twitter/Facebook)
• Document management
• Research tasks
• Ad-hoc reporting, data collection and analysis
• Responding to enquiries through our recruitment mailbox
• Assisting the wider recruitment team with Diversity & Inclusion schemes and initiatives
• General administration including processing invoices and assisting with budget tracking
• Assisting with ad hoc project work and events as required

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical skills and experience

• Educated to degree level, or equivalent
• Good academics
• Must have excellent IT skills
• Previous experience working in a professional services organisation in a similar role that covers the majority of the areas above would be ideal

Interpersonal skills

• Flexible approach and a strong desire to provide an outstanding service to clients both internally and externally
• Strong interpersonal skills
• Excellent written communication skills
• Strong verbal communication skills, with a confidence to talk/present to people
• Calm and professional manner, especially when under pressure
• Keen attention to detail and able to organise effectively, with a sense of urgency
• A good team player, reliable, enthusiastic and have total discretion
• Proactive, energetic and enthusiastic with high professional standards
• Able to work on own initiative and be self sufficient
• Interested and involved in the work
• Able to multi-task
• Can deal with a high volume of work
• A commitment to support others

The Essentials

• 9.30am to 5.30pm but flexibility is a must
• 12-week probation period
• 4 weeks' notice period
• Flexible benefit package

Information for Recruitment Agencies

We endeavour to recruit and fill vacancies directly. However, when we do need to engage with agencies, we operate a preferred supplier list ('PSL') and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is our policy to provide equal opportunities for all employees/prospective employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.