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Apprentice Administration Assistant

We are currently recruiting for a Apprentice Administration Assistant to join our London team!

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Permanent - Full Time



Job Role

Administrative Assistant

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What are we looking for?

We are looking for an efficient and methodical individual to provide general administrative support to the firm.  This role would suit an enthusiastic and pro-active person, who is keen to learn and develop their administration experience in a top international law firm.  You will ideally be educated to GCSE standard (or equivalent) Maths and English (minimum) and you will have a positive, can-do attitude.            

Skills and attributes

  • Good written and verbal communication skills
  • The ability to manage self and prioritise workload effectively, with the ability to multi-task
  • Organised and accurate with a high level of attention to detail
  • Computer literate
  • Flexible attitude, enthusiastic and self-motivated
  • Commitment to support others
  • Ability to use own initiative
  • Excellent timekeeping
  • Good work ethic

Areas of focus and responsibilities

  • General administrative support to relevant  division
  • Assist with client file opening, conflict checks  and related processes
  • Assist with the monthly billing process, including producing billing guides, transferring time and creating pdf bill packs
  • Preparing finance forms
  • Preparing letters and enclosures ready for post, including couriers
  • Photocopy, scan and print documents using the photocopiers/multi-functional devices (MFDs)
  • Scan/e-file documents where required
  • Assist with keeping e-files (and, occasionally, hard copy filing) up-to-date
  • Data entry using the firm's client relationship management system, InterAction (ie entering details from business cards)
  • Input information into Excel spreadsheets
  • Assist other teams  or support departments
  • Any other ad hoc duties as required

The Essentials

  • 9.30 – 5.30pm
  • 24 month contract
  • Educated to minimum GCSE standard – grade C or above
  • 12 week probation period
  • 4 week notice period
  • Benefit package including pension, private medical, Denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café plus more

About Withers Worldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future, and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.



Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

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