Billing Assistant

About Withersworldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

What are we looking for?

We are looking for a personable and accurate Billing Assistant to work within our friendly billing team. The ideal candidate will have experience working in a professional services environment, ideally in a law firm, have experience with 3E, and have some AP knowledge.  You will inspire confidence and be an excellent communicator at all levels, while being organised and accurate with good attention to detail.

Areas of focus and responsibilities

• Managing multiple billing Inbox's and prioritising billing tasks efficiently  
• Processing  high volume monthly client bills via 3E
• Processing Credit notes and assisting with bill amendments
• Completing time transfers, splits other billing amendments.
• Processing WIP & AR write offs
• Completing client maintenance changes via In-app
• Reconciling and recording of third-party invoices & statements.
• Assisting the billing supervisor with complex billing queries
• Ensuring compliance with VAT and Solicitors Accounts Rules

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical experience required

• Education to minimum 5 GCSE (or equivalent) grade 'C' or above
• A minimum of 2 years billing experience in a professional services firm, ideally a law firm, using Elite Enterprise or 3E or a similar accounting package
• Some AP knowledge

Person specification

• A good communicator with high levels of interpersonal skills
• Organised and accurate with good attention to detail
• Uses initiative
• Adaptable
• Demonstrable team player, with flexible attitude and approach to work and work colleagues
• Calm and works well under pressure
• Flexible and willing to work extended hours as and when required (particularly at month end peak billing time)

The Essentials

• 9.30am to 5.30pm but flexibility is a must, particularly during billing week
• 12-week probation period
• 4 weeks' notice period
• Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme and more

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.