Administration Assistant

About Withersworldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

The role

We are looking for an efficient and methodical individual to provide general administrative support to the firm.  This role would suit an enthusiastic and pro-active person, who is keen to learn and develop their administration experience in a top international law firm. You will have completed your lower secondary education and have a good command of English and strong analytical skills, and you will have a positive, can-do attitude.         

Areas of focus and responsibilities

• General administrative support to relevant divisions
• Assisting with client file opening, conflict checks and related processes
• Assisting with the monthly billing process
• Preparing finance forms
• Preparing letters and enclosures ready for post, including couriers
• Assisting with keeping e-files (and, occasionally, hard copy filing) up to date
• Data entry using the firm's client relationship management system (i.e., entering details from business cards)
• Photocopying, scanning and printing documents using the photocopiers/multi-functional devices (MFDs)
• Scanning/e-filing documents where required
• Inputting information into Excel spreadsheets
• Assisting other teams or support departments
• Any other ad hoc duties as required (such as travel booking, assisting reception when needed, going to post office)

Key skills and attributes

• Fluent in Italian and good knowledge of English
• Good written and verbal communication skills
• The ability to manage self and prioritise workload effectively, with the ability to multi-task
• Organised and accurate with a high level of attention to detail
• Computer literate
• Accounting background a plus
• Flexible attitude, enthusiastic and self-motivated
• Commitment to support others
• Ability to use own initiative
• Excellent timekeeping
• Good work ethic

The essentials

• 1-year fixed-term contract with strong possibility to become permanent after 1 year
• Core working hours: 9.00AM - 6.00PM
• 90-day probation period
• Benefit package including: lunch vouchers, complementary health insurance, possibility to work remotely up to 50% of the time once you are fully trained and in rotation with the other Administration Assistant 

For further information, please contact the recruitment team.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.       

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