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Office Services/Records Clerk

We are currently recruiting for an Office Services Clerk to join our team!

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Permanent - Full Time


San Francisco

Job Role


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Under the general direction of the Office Managing Partner and Office Manager, the office services clerk is responsible for providing clerical support and office maintenance tasks for attorneys and administrative staff.   The annual base compensation range for this role is $55,000 - $65,000.


  • Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents.
  • Travels to local outside vendors (i.e. Kinko’s, Staples) when necessary to obtain materials and supplies or complete projects appropriately/correctly.
  • Maintains log of incoming and outgoing faxes and submits log to accounting for proper billing.
  • Orders and receives office and kitchen supplies with approval from Office Manager.  Maintains all supplies in an orderly fashion.  Maintains copy/supply room stock in an orderly fashion and inventories stock periodically to maintain adequate level of supplies.      Verifies packing slips for receipt and delivery forwarding receipts to Office Manager.
  • Maintains supplies in meeting rooms, visitor offices, visitor center and library.
  • Coordinates set up of video conferencing equipment with front desk receptionist including meeting room and server room connections.  Sets up and removes video conferencing equipment and operates VCR.   Sets up furniture and room configuration.
  • Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines.  Places service calls when necessary and orders supplies for equipment when approved by Office Manager.
  • Maintains office furniture and equipment, providing light repairs and movement of furniture.  Assists with office moves and transfers.
  • Maintains the terrace area, i.e., raising and lowering umbrellas, uncovering and covering patio furniture
  • Picks up files and returns to appropriate storage location within SF office and when necessary, packs and sends files to other offices.
  • Completes and mails copier meter cards.
  • Replaces printer toner cartridges when necessary.
  • Maintains premises making minor repairs when necessary, e.g. replacing light bulbs, cabinet jams, desk or chair repairs, etc,
  • Establishes working relationships with outside vendors and service providers.
  • Participates in maintaining manual for department.
  • Receive, respond to and process or, when necessary, escalate requests for records accurately and in a timely manner.
  • File paper and electronic client documents and records onsite or code for archive storage accurately and on a timely basis.
  • Arrange for pick-ups and deliveries of records with archive facilities and maintain accurate database records regarding the status and circulation of records.
  • Ensure adequate levels of supplies are maintained for records service needs.
  • Ensure proper records security by following established procedures to control access and protect custodial information; maintain confidentiality of client and firm matters.
  • Assist in various records-related projects as necessary or as directed.
  • Participate in the collection, review and transfer of electronic and paper records in compliance with file transfer requests.
  • Other duties as required or assigned by supervision.


  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages. 
  • Approximately six months to one year of relevant work experience necessary in order to gain an understanding of the office policies and procedures and effectively operate equipment with minimal supervision.
  • Ability to organize and prioritize a multitude of tasks and daily responsibilities and complete them under tight time constraints.
  • Strong interpersonal skills necessary in order to communicate by phone and in person with employees and vendors and to provide information with ordinary courtesy and tact.
  • Ability to retrieve and distribute printed volumes, push and pull packages, books, boxes and files weighing up to 30 pounds and ability to retrieve and replace objects from shelves of up to 8 ft high.
  • Ability to travel to private and public buildings via private or public conveyance to assist attorney in attending to client needs on legal matters.
  • Must have flexibility for overtime before or after normal work hours.
  • Must be able to work independently and as part of a team.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.


About Withersworldwide

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 

Equal Opportunities Employment Statement 

Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.


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