Learning & Development Administrator

Overview

We are looking for a bright, proactive and confident administrator to join our busy Learning and Development team, working with team members in London and the US.  Ideally you will be a recent college graduate with at least one year of administration experience within an HR or L&D function in a professional services organization.  You will be PC literate and comfortable with Microsoft office applications. Experience of using a Learning Management System would be an advantage too.

Working alongside the UK L&D Administrator, the purpose of this role is to assist the L&D Managers with all aspects of implementing and maintaining the L&D program for various audiences within the firm.

This is a great opportunity for an enthusiastic individual to gain varied, hands-on experience in a supportive and professional team.  Excellent attention to detail and organizational skills are essential, together with first class written and verbal communication skills.

Areas of Focus and Responsibilities

• Liaise with external trainers to agree rates, recording these and updating any changes. 
• Plan the professional skills training schedule  creating month by month schedule and global training tracker. Booking in trainers, liaising with the internal training team and inputting schedule into LMS
• For all training sessions - inviting participants, setting up Zoom links and liaising with trainers. For EU/US training sessions - arranging pre-work, marking attendance and sending evaluation forms, distributing materials, meeting trainers (virtually) and being point of contact. 
• Manage budget, invoices in and invoices paid for training schedule. 
• Work with L&D Senior Advisor to coordinate the schedule for the Junior Associate Development Centre ("JADC"), inviting participants, sending calendar invitations, arranging pre-meetings and setting up MBTIs. Liaising with internal and external facilitators. Administering JADC by attending live sessions and managing Zoom and break out rooms.
• Support L&D Advisor with discrete tasks related to the coordination of the Associate Development Centre ("ADC") for example arranging pre-meetings and setting up MBTIs.
• Work with L&D Manager to coordinate the schedule for Management Essentials, inviting participants, sending calendar invitations, arranging pre-meetings and setting up MBTIs. Liaising with facilitators. 
• Process invoices related to inductions, JADC, management essentials and professional skills courses. Record spend on budget spreadsheet. Process credit card reconciliations.
• Process external training requests from the divisions and business services departments and record on the relevant spreadsheet. Book courses; process invoices and chrome river expenses requests; and ensure budget spreadsheet is kept up to date.
• Provide knowledge lawyers with monthly budget report. 
• Send eLearning links to all new joiners and deal with any queries. 
• Update intranet pages regularly with training information and links to register for courses and liaise with HR on reviewing their pages. 
• Take minutes at L&D team meetings.
• Perform general admin related to the LMS. Monitor team inboxes for Learning Hub and US L&D.
• Upload CLE certificates into LMS follow up with people with outstanding requirements and suggest on-demand courses, and maintain records for internally-run CLE courses.
• Support training programs for the US Summer Program
• Manage the virtual reality headsets in US and ensure the process is followed for sending out headsets for events.

Key Skills and Experience

• Can work to deadlines and under pressure
• Ability to use own initiative and carry out duties with minimum supervision but also willing to participate fully within a cohesive and supportive team environment
• Strong attention to detail and ability to check own work
• Adaptable, flexible and enthusiastic
• Reliable and well organized

The Essentials

• Bachelor's Degree required
• Standard hours are 8.30am to 5.00pm, but flexibility is a must
• This role falls under our hybrid work policy

About Withersworldwide

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 

Equal Opportunities Employment Statement 

Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.