Document Production Centre Specialist

Withersworldwide

Job title:                      Document Production Centre Specialist 

Reports to:                 Document Production Manager

Location:                     Remote

About Withersworldwide

A law firm focused on people and collaboration

For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives.

We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. 

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. 

We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

What are we looking for?

We are looking for an experienced and efficient individual to provide exceptional document production service to the firm.  You will be highly technically capable with excellent communication skills.  This position is for a remote worker who excels when using their initiative with minimal supervision.

This role would suit a proactive and competent individual, with a positive can-do attitude.  Solid experience working in a corporate business environment, preferably legal, is desirable.  Ideally you will be educated to GCE "O" level pass for Maths and English with an accurate typing speed of at least 65 words per minute and hold an MS Office Specialist (Word) certification.

This is an ideal opportunity for someone who wants a full-time role in a reputable law firm without the busy commute, someone who can work with autonomy whilst being very much part of a team.  Flexibility is essential.

Areas of focus and responsibilities (this is not an exhaustive list):

• Produce accurate, high quality and to the standardised requirements, typed work, from audio and script work, using any of the firm’s software packages and document management systems plus other work associated with document production
• Communicate effectively within the team and with divisional, legal, secretarial and support staff
• Complete workflow system for each job undertaken
• Troubleshoot and provide expert technical advice
• Illustrate adaptability and flexibility as and when the team's service offering evolves
• Identify training and development needs and request training through the Document Production Manager and IT

Technical skills:

Word

• Produce, reformat into house style and manipulate complex documents to an advanced level
• Create, edit and apply styles
• Extensive knowledge working with tables
• Create mail merges using the mail merge wizard for documents and labels
• Able to use Workshare Compare
• Experience of working with track changes
• Repair corrupt documents including troubleshooting table of contents and numbering issues
• Knowledge of DocX Tools

Excel

• Add and wrap text
• Insert, modify and delete rows and columns
• Enter basic formulae
• Change page orientation and page margins
• Copy and move data
• Use hide/unhide and freeze panes
• Format cells as required using font, alignment, number, borders and patterns
• Re-scale for printing on A4 and A3 and set print area

PowerPoint

• Enter text in a slide – amend font style, size and tabs
• Create housestyle presentations from external presentations
• Create presentations using other Withers’ office templates
• Create flowcharts using connectors and grouping
• Visually enhance flowcharts using colours, fill, scaling and rotation
• Insert Clipart and WordArt
• Use animation and slide transitions
• Resize slides from A4 to A3
• Manipulate Master slides

pdfDocs

• Good working knowledge of pdfDocs and bdr creation

BundleDocs

• Knowledge of BundleDocs or similar e-bundling system, to consist of creating, editing and manipulation of electronic bundles to suit court requirements

Document Management System

• Good working knowledge of Filesite or similar document management system, create and save work within specified areas
• Re-file documents

Personal skills and attributes:

• Excellent written and verbal communication skills
• Manage and prioritise workload effectively, with the ability to multi-task
• Organised and accurate with a high level of attention to detail
• Good technical skills with the ability to adapt, think laterally and apply software to produce the desired documents/outcomes
• Excellent administrative skills
• Highly self-motivated and goal focussed
• Must be flexible, co-operative and a good team player
• Calm and not easily ruffled
• Work well under pressure

The Essentials:

• 7:30am - 4pm, Monday to Friday and flexibility is a must
• There will be a minimum 4 week training period, during this period the hours of work will be flexible during a later daytime to cross over with the UK office. 
• 12 week probation period
• 4 week notice period
• The Firm will provide a computer, dual screen, foot pedal, keyboard, mouse and first set of headphones (no printer required). Access to the Firm’s systems will be via Citrix therefore a broadband speed of at least 8mb is required
• The successful candidate would need to provide a working area with desk, chair, etc. and pay for their own broadband connection and phone; blinds may be required in the work area and there should be no distractions (ie children or other dependants)

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.

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