Internal Communications Assistant

Job title: Internal Communications Assistant

Reports to: Internal Communications Manager

Location: London

What are we looking for?

We're seeking an enthusiastic and motivated individual to join our communications team. This is a fantastic opportunity for someone looking to start or continue their career in internal communications, with room for progression for the right person. You will be supporting the Internal Communications Manager to ensure that everyone at Withers gets the information they need in a variety of formats including the intranet, emails, events, TV screens and video.  This is a really important role in helping to ensure our 1,500 people stay connected across our global offices and to enhance collaboration, engagement and the overall success of the firm. 

Writing, editing, being creative and working with people at all levels are at the heart of this role. You will also need to be organised, with excellent attention to detail and adept at using systems and technology. There is plenty of room to grow in the role and shape it over time to further improve the way we deliver internal communications at Withers and make a real difference to the firm. 

The role will sit within the firm's Marketing, Business Development and Communications team, and as such may be involved in contributing to some of our other team projects from time to time.

Areas of focus and responsibilities

• Proactively source internal communications content from around the firm's international teams, with a particular focus on client success stories 
• Write, edit and upload internal communications articles to the intranet 
• Collect and coordinate content for our global internal news screens (Withers TV)
• Assist with internal communications to support our business responsibility initiatives
• Assist with internal firm-wide events by helping to gather content and manage logistics 
• Assist with firm-wide campaigns by gathering content and preparing material 
• Support the intranet editor network (about 60 people) and train new editors 
• Review and update intranet content and ensure editors are checking their content
• Maintain the back-end of the intranet and the mobile app, working with the supplier and our IT team
• Review intranet analytics, create quarterly reports and other reports as required
• Help to maintain an intranet development roadmap, including exploring and implementing new features
• Assist with improving global engagement with the intranet 
• Monitor the communications inbox and respond to queries 
• Assist the Internal Communications Manager with any other tasks as required 

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job and, as such, the role may also include the undertaking of additional tasks as required. 

Skills and attributes

• Graduate or graduate calibre 
• Excellent writing skills and the ability to adapt and edit other people's copy
• Excellent attention to detail and proofreading skills
• Excellent organisational skills with the ability to prioritise a wide range of tasks 
• A natural curiosity for sourcing, investigating and writing up internal news stories
• Strong technical skills and the ability to learn new systems 
• Strong initiative and proactivity 
• Confident in building relationships and networks at all levels
• Emotionally intelligent and able to be flexible in approach depending on who you are working with
• Passionate about staying on top of trends and best practice

The Essentials

• 9.30am – 5.30pm but flexibility is a must
• 12 week probation period
• 4 week notice period
• Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, discounted gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on site café and more

About Marketing and Business Development at Withersworldwide

• Around 30 marketers in London, 50 internationally. A team of specialists in their areas (BD, Digital, Events, Brand, Campaigns, PR, Internal Communications) but who are happy to roll their sleeves up to help each other out with all sorts of projects whenever needed.
• Whilst we are a busy team, we provide a supportive work environment. We invest in training and give people the opportunity to build and develop their careers with us. We are focused on developing a culture of excellence within our team. Many members of the team study to improve their knowledge of their areas. CIM and other marketing/business qualifications are also encouraged and supported.

About Withersworldwide

Withersworldwide has been acting for successful individuals, businesses and institutions for 125 years. We advise clients on their business, personal and philanthropic needs both at home and abroad. In this fast moving and increasingly regulated world the need for integrated and timely advice has never been more urgent.

We are recognised as the leading international law firm for successful people. With offices in Europe, Asia, the United States and the Caribbean we provide coverage across the world that other law firms focussed on the individual cannot. We have represented 70% of the Top-100 ‘Sunday Times Rich List’, as well as a significant number of people listed in the US (Forbes) and Asian (Hurun) Rich Lists.

Information for recruitment agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal opportunities employment statement 

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.