Administrative Assistant

Withers

Job title: Administrative Assistant

Division: Dispute Resolution

Reports to: Office Manager

Location: Hong Kong

About Withers HK Professional Services Limited

Hong Kong is one of the world's most entrepreneurial and vibrant financial centres.

With business and personal wealth experiencing record growth, the firm is proud to represent an increasing number of successful Asian businesses, individuals and families across the region.

To serve our clients’ cross-border legal requirements we have an office in in Admiralty, one of the city’s central business districts.

Our team of lawyers offer advice covering a range of international tax, trust and corporate issues. These include US and UK tax, family office structuring and operations, succession and estate planning, charities and philanthropy, mergers and acquisitions and financing transactions. We deal with disputes arising out of trusts, wills, estate administration and corporate related matters. We also advise on all areas of family law.

What are we looking for?

We are looking for an experienced and efficient individual to provide secretarial, billing support and document production services to the Division. 

The ideal candidate will be highly technically capable, have a flexible working mind-set and possess excellent communication skills. This position requires someone who is comfortable using their initiatives, is a strong team player and requires minimal supervision to produce quality support to the Division.

Areas of focus and responsibilities

File management

• Open, Close and sometimes Re-Open of client matter files for Family matters
• Facilitate Conflict Check and KYC process
• Management of client database (w/o direct interaction with clients) for both Family and L&A
• Retrieval of physical client matter files from storage cabinets / off site for Family matters
• Assist in editing legal documents and preparing court proceedings, documentation and bundles (including draft index, production of the entire bundle, update amendment, printing etc.)
• Provide administrative support to fee earners as and when needed
• Arranging courier to deliver documents i.e. SF Express, Fedex etc.
• Shredding large documents
• Circulate all the faxes
• Save all the documents from client into filesite
• Land Search / Company Search

Administrative support

• Large documents production (greater than 50 pages, e.g. photocopying, binding, scanning, faxing, printing)
• Assist with ad-hoc administrative duties
• Keep record for "Keep in Safe"

Technical skills and qualifications 

• 1 - 2 years’ experience
• Computer literacy a must
• Excellent command of English, Chinese and Mandarin
• Strong interpersonal skills and pleasant personality
• Being able to work in a team

About Withers 

A law firm focused on people, performance, and collaboration.

For the past 125 years, we have supported some of the world’s most remarkable people and organizations at defining moments in their lives.

As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions.

We structure, grow and preserve capital. We protect reputations and relationships, ideas and innovations. We secure our clients’ legacies across generations.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

We are delighted that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement 

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

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